Leveraging Technology to Mitigate the Impact of Staffing Shortages


As inns scramble to uphold provider benchmarks in the midst of a international labor crisis, numerous are turning to know-how to offset staffing shortages. This does not necessarily mean replacing team with robots, it implies implementing applications to augment the get the job done of staff members and automate inside processes and simple, repetitive tasks.

Staffing Shortages

A Regarding Pattern: Adverse Mentions of Staff in Critiques

It need to occur as no shock to hoteliers that staffing shortages are negatively impacting the guest encounter. Lodge personnel, irrespective of their most effective attempts, are bearing the brunt of the backlash. Immediately after an exodus of hospitality employees to other industries in the course of the pandemic, the workers who stayed at the rear of usually come across themselves pulled in a lot of directions.

But what does the info convey to us? Not long ago, ReviewPro executed an examination of above 9 million on the net evaluations of 12,541 lodges throughout the globe, comparing calendar year-to-day 2021 with the similar time period in 2020.

“Unfortunately, we located a world negative pattern concerning staff mentions in assessments,” stated Danica Smith, ReviewPro’s director of product or service engagement, in the course of a latest webinar. “Over 15 per cent of team mentions were destructive in 2021, an improve of 1.4% from the former calendar year. Upon on the lookout nearer at evaluations, we observed that friends exclusively referenced motels becoming under-resourced and understaffed.”

To buck the pattern, hoteliers will have to prioritize responsibilities, be flexible, ramp up guest communications, and lean in to technological innovation a lot more than at any time, Smith said. She shared her recommendations for leveraging technological know-how to mitigate the effects of staffing shortages.

Staffing Shortages

Prioritize Your Time

“Whether you function a lodge, hostel, serviced condominium or other kind of lodging, it’s more significant than at any time to prioritize your time,” Smith explained. “In the context of staffing shortages, all the procedures you place into place prior to the pandemic are probably not real looking below today’s disorders. You need to prioritize visitor intelligence in order to safe and protect the guest working experience.”

She included, “These days, hoteliers are managing about like headless chickens, using orders at the bar, cleaning rooms, in the back of dwelling attempting to do stock. It is chaotic. As a organization, you want to make certain you have got procedures and workflows in place so everyone knows what they have to do and essential jobs aren’t disregarded. Technology can support. Which is going to make your personnel incredibly enthusiastic and satisfied and will aid with your staff members retention.”

Smith advisable concentrating on the following areas:

  • Prioritize features of the continue to be that are negatively impacting the guest encounter. For case in point, with ReviewPro’s On line Reputation Administration (ORM) resource, you can use views and filters to get to the root of guest problems. With PMS integration, you can split down overview scores by area range to determine which rooms are building issues and need to have to be serviced.
  • Carry out processes and workflows to make certain staff fork out correct notice to the visitor working experience. With ReviewPro’s Car Situation Administration (ACM) resolution, workflows are designed-in and automated to make certain that almost nothing falls as a result of the cracks.
  • Detect and solve troubles while visitors are nevertheless on house. Ship an in-continue to be survey applying ReviewPro’s Guest Pleasure Surveys device (GSS) to verify in with visitors all through their stay. With Car Case Management, escalation regulations can be set to make sure that guest suggestions is dealt with instantly. For example, if the CEO of a top company account is in household, any requests or problems can be mechanically escalated to administration.
  • Commit your time in the ideal sites. For example, when responding to assessments, prioritize detrimental evaluations and the review resources that reach the largest audiences, like Google, Scheduling.com and Tripadvisor.
  • Staffing Shortages

    Ground breaking Thoughts to Drive Guest Fulfillment

    “First Covid and now staffing shortages—the periods are complicated,” Smith claimed. “Fortunately, we perform in one particular of the most resilient and resourceful industries. So imagine about revolutionary suggestions that will travel visitor pleasure with less workers at your disposal.”

    1 region with the potent likely for enhancement is visitor communications. Hoteliers have possibilities to build memorable contact factors with attendees that will have a direct affect on guest gratification. “This is no for a longer period a issue of blasting marketing e-mail to your guests,” Smith mentioned.

    She recognized 3 areas to concentration on:

    1. Pre-stay Communication

    With operating hrs, safety protocols and other elements of the guest remain transforming commonly, it is essential to handle guest anticipations with pre-keep communications.

    For example, if your hotel bar closes earlier than normal these days, do not hold out for attendees to arrive to obtain out. Consist of the information and facts in a pre-arrival email or mail a message by SMS or WhatsApp with tips for alternatives this kind of as area assistance or local bars.

    2. In-continue to be Communication

    With staffing shortages, resorts will have to sometimes make operational improvements on the fly. For illustration, what if you’re down to one place service attendant and that individual phone calls in unwell? Do you wait for visitors to come across out that room services is closed when they consider to get meal, or do you take a far more proactive technique? Fairly than simply call every single guestroom or slip a notice under each doorway, you could send an in-keep message to company by textual content or messaging application,

    “One of the biggest frustrations we see in critiques now is queues at the front desk,” Smith explained. “Usually, the inquiries guests line up for are more or fewer the exact. What time is checkout? How considerably is the airport? In truth, a ReviewPro examination of a hotel chain of 32 resorts in Europe located that 63 per cent of guest queries associated the exact eight issues. Why not use a chatbot that can right away remedy routinely requested concerns, releasing up staff members to manage far more intricate queries? A chatbot can also handle queries for reservations, the restaurant and bar, profits, the spa, the pool and leisure amenities.”

    With far more qualities producing daily housekeeping solutions optional, accommodations can acquire a proactive method by sending a pre-continue to be or in-remain message to inquire friends their tastes. With ReviewPro’s PMS filters, you can ensure that only friends being various evenings receive the message. This will not only reduce the pressure on housekeeping, it will minimize charges and exhibit support for sustainability initiatives. “Just recall to place the appropriate workflows in put to ensure that housekeeping understands not to thoroughly clean rooms for attendees who opt out,” Smith added.

    3. Put up-Stay

    How can you use put up-keep communication to shut the loop? This is where by management reaction approaches are essential, Smith claimed. “At ReviewPro, we commonly strain the great importance of administration reaction tactics since we see the beneficial influence of an arranged, comprehensive method in our data. It’s crucial to reply to evaluations to established expectations for future company.”

    In the previous, hoteliers have been hesitant to give excuses for lapses in expert services, but today it might be proper to point out staffing shortages. “If you are trustworthy and genuine, friends will be a lot more being familiar with,” Smith said. “Set anticipations for incoming guests by explaining short term actions like closed outlets or decreased several hours.”

    With ReviewPro’s ORM and GSS tools, responding to assessments is effortless. Use saved templates and pre-penned sentences to speed up responses and ensure regularity in replies. For case in point, if your bar will near early for the up coming 6 months, build a sentence template for use in responses.

    Staffing Shortages

    Get a Head Get started in 2022

    With labor shortages anticipated to proceed properly into 2022, now is the time for hoteliers to leverage the electric power of technological know-how to ease staffing pressures and assure that the requirements and expectations of friends are achieved.

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