The 5 best business travel management companies in Europe


For lots of companies, company vacation is essential to performing organization — as effectively as getting a single of their premier charges. 

Right after a turbulent couple of many years, enterprise journey all around the environment is firmly again on the table. And, as companies put together for the future section of small business vacation, they’re also eager to start greater running their travel courses. 

Numerous businesses throughout Europe are turning to travel management companies to assist them help you save income, centralize functions, and optimize both of those their journey budgets and vacation programs. 

If you’re completely ready to centralize and modernize your small business vacation administration processes, we have put collectively this guidebook — like a listing of travel administration organizations in Europe — that covers:

  • The benefits of utilizing a journey management firm for scheduling and running company travel in excess of in-dwelling procedures
  • The main options to search for when deciding on a vacation administration company 
  • A review of the top rated 5 travel administration corporations in Europe

What are the strengths of using a journey management corporation?

Vacation administration organizations are not just geared to enterprises. Corporations of all measurements across all industries can profit from the use of a travel management organization to support them save funds on flights, accommodation, and other vacation expenditures.  

Businesses that enhance their travel packages (and in convert their vacation budgets and foreseeable future small business travel ideas) can get pleasure from accurate cost reporting, optimized budgets, and superior concentrations of compliance with their small business vacation policies. 

Let us just take a seem at some of the other positive aspects of using travel administration firms in Europe to control your small business travel processes:

  • Centralized corporate travel administration: Businesses that run their travel systems in-household often use an array of spreadsheets and difficult e-mail threads to program small business journeys. On the other hand, when businesses use a vacation management company, these challenging procedures can be eliminated. Journey management firms support you centralize vacation booking, price processes, and journey procedures into one particular effortless-to-use system. 
  • Price tag personal savings on vacation and lodging fees: One of the main advantages of a vacation administration company is its practical experience in negotiating the finest corporate journey charges. A superior journey management corporation can also set up lengthy-phrase partnerships with inns and airlines to enable you help save revenue on an ongoing foundation. 
  • Straightforward-to-use self-booking engines: A superior travel management corporation will aid self-reserving, meaning your personnel can make their very own travel arrangements with the assistance of constructed-in journey policies. 
  • The capability to make info-driven selections and optimize your vacation spend: Vacation management organizations gather your journey data and compile experiences on your travel spend traits, like a breakdown of expenditures by staff, department, or project to help you enhance potential budgets. 
  • Improved journey coverage compliance: Even corporations with journey procedures in position experience from unauthorized bookings that tumble outside the house coverage policies. Vacation administration organizations can flag and block unauthorized bookings, as very well as construct your vacation coverage into the way they handle your travel program. 

Options to look for when choosing a journey administration firm

A lot of journey management companies in Europe present vacation technologies to help with booking procedures. Though lots of of these platforms can appear modern day and intuitive, they really do not constantly provide the features you need to take care of an optimized travel application. 

Picking a travel management firm that doesn’t present all of the characteristics you need to have leaves you back at square one with all of the exact restrictions you confronted in the earlier. 

Under, we element the key capabilities you have to have to look out for when evaluating journey management corporations in Europe that will assistance you preserve money, secure your company vacationers, and streamline your whole vacation management plan. 

  • Comprehensive journey inventories: It is necessary that the vacation administration company you decide on gives you accessibility to complete inventories of transportation and accommodation vendors, as well as enabling you to examine rates, dates, and delivers that most effective go well with your journey desires.
  • Developed-in acceptance workflows: Embedding your travel acceptance workflows and travel coverage into your vacation administration company’s platform helps you raise policy compliance fees and eradicates the will need to control travel and bills by using extensive e mail threads. 
  • Centralized invoice collection: Some vacation management corporations never act as a single seller this means that you will continue to will need to gather and collate invoices from various organizations. Travel management providers that provide a system that consolidates all of your month-to-month invoices into a single single vendor invoice can help you save you a whole lot of time and headache.
  • Adaptable scheduling alternatives: Adaptable reserving alternatives permit enterprises to accommodate any final-moment adjustments to excursion dates or cancelations soon after scheduling for no cost or at a sensible price tag.
  • 24/7/365 Buyer aid: Sudden gatherings are inevitable in small business vacation, and you require to know that your journey administration organization will be there to assistance you should really items go erroneous. A prompt, quick-to-access client support function is necessary to enable your vacationers control any concerns that crop up.
  • A number of transportation selections: Irrespective of whether your company is hoping to lessen its carbon footprint or does not do enterprise abroad, a great vacation administration organization will give you with transportation alternatives besides air travel this kind of as rental vehicles and trains by way of the very same platform. 
  • Reporting abilities: The potential to entry travel knowledge that is broken down by particular person business vacationers, method of transportation, booking kind, cancelations, and recoverable VAT aids you carry out sizeable commit optimization pursuits. 

The 5 most effective enterprise journey management corporations in Europe

Now you know what you’re searching for in a travel management firm, let’s get a look at a listing of vacation management firms in Europe — such as an overview of their capabilities — that can enable you optimize your vacation packages. 

All corporations on this listing operate internationally, but are headquartered in Europe. Listed here is our select of 5 of the top vacation administration providers in Europe.

1. TravelPerk

Headquartered in Spain, TravelPerk is a company travel administration company with an all-in-one system to aid organizations in Europe and further than optimize their journey packages. 

Not only does TravelPerk offer you organizations additional journey expert services and support than any other vacation management corporation, but it also permits consumers to control all small business journey procedures via its centralized, stop-to-stop electronic system.

With accessibility to the world’s premier travel inventory for flights and accommodation, a exceptional VAT recovery alternative, a carbon offsetting system, and FlexiPerk, a cancelation plan that grants customers the skill to terminate small business journey arrangements up to two hrs before departure with a assured refund of 80%, companies can rest easy figuring out all of their journey needs are taken care of whilst preserving cash at the identical time.

Other crucial TravelPerk choices and functions contain:

Regardless of whether you do small business in Belgium, Mexico, Australia, or anywhere else in the environment, TravelPerk’s extensive platform has received every just one of your small business travel requires lined.

If you’re keen to master a lot more about how TravelPerk can streamline your organization’s business enterprise vacation method, get to out today for a free of charge demo.

2. BCD Travel 

Headquartered in the Netherlands, BCD Journey is a corporate travel management business with workplaces in 109 nations that delivers journey administration products and services to organizations all over the globe. 

As properly as featuring standard organization travel management services, BCD Vacation also gives conferences management, expense administration, and carbon-emissions tracking and reporting. 

Giving providers by using a vacation agent, BCD Journey can be deemed a conventional vacation management business, but the organization does present some on the internet booking tools in the sort of a software program suite of individual platforms:

  • BCD Pay back: A travel price management instrument
  • BCD Inform: A cellular app for organization tourists with 24hr support and possibility management 
  • TripSource: A self-management tool for small business travelers 
  • DecisionSource: A element that delivers insights dependent on vacation application knowledge

Why select TravelPerk more than BCD Vacation?

Inspite of the availability of these on the net booking applications, considering the fact that BCD Travel’s platforms are not centralized the consumer practical experience is disjointed and decentralized. 

Not only does TravelPerk bridge this hole with its centralized business enterprise travel system that buyers can use to control the scheduling approach from begin to complete, but it also outshines BCD Vacation in many other strategies. 

For case in point, though TravelPerk’s pricing is flat with no concealed expenditures, BCD Journey buyers pay a membership cost plus service fees for air or rail bookings. Furthermore, whilst TravelPerk gives the most significant stock for flights and accommodation, BCD Travel’s stock as a total is notably confined.   

3. Egencia 

With headquarters in France and just lately acquired by American Categorical Global Small business Journey (AMEX), Egencia is a corporate vacation device for organization vacation. Serving organizations in over 60 nations around the world, the organization will help businesses book travel, regulate challenges, and make certain traveler wellbeing. 

Egencia’s main choices and options contain: 

  • Travel plan management
  • Integrated travel and price answer
  • Comprehensive reporting and benchmarking dashboards
  • Travel management consulting
  • Multi-stage small business journey acceptance workflows

Why choose TravelPerk in excess of Egencia?

In spite of its new acquisition, Egencia however has some modernizing to do. The enterprise does not offer centralized itineraries for many bookings, presents limited economic climate airfares, and fees supplemental charges for client guidance. 

TravelPerk, on the other hand, gives a straightforward pricing product, with no extra month to month costs or concealed rates, the world’s greatest flight inventory, and centralized itineraries for many bookings. 

Simply click underneath to look at equally platforms’ attributes and rewards

4. Capita Vacation and Events 

Capita Journey and Events (now rebranded as Agiito) is a travel, conference, and occasion professional organization dependent in the United Kingdom. 

Through its app, people can accessibility an overview of their entire vacation like flight info and test-in backlinks, get updates on any travel disruptions, and get genuine-time rail and flight updates for platform and gate improvements. 

The company’s key choices and characteristics include: 

  • Meetings and functions management
  • Carbon offsetting
  • Traveler tracking and threat administration
  • 24/7/365 client support 
  • Desktop and cellular journey app 
  • Synced bookings to create just one trip itinerary

Why pick out TravelPerk over Capita Vacation and Events?

Capita Travel and Events’ business enterprise vacation offerings are limited. Clients really don’t have entry to a rewards or loyalty details function, the company relies heavily on SAP Concur’s reserving system, and gives no apparent third-celebration integrations. 

In the meantime, TravelPerk supports airline and hotel loyalty plans, supplies an quick-to-use, proprietary scheduling resource, and delivers a substantial checklist of software integrations across lots of categories. 

5. ATPI 

United kingdom-dependent ATPI supplies corporate vacation and gatherings alternatives to clientele throughout a broad range of sectors globally, such as the retail, engineering, building, and fiscal companies sectors. 

ATPI specializes in travel administration for corporations needing bespoke journey answers in special industries. The enterprise gives a unique journey alternative for the offshore and strength, marine, and mining and sources sectors. 

ATPI’s main offerings and attributes consist of: 

  • ATPI Halo, a CO2 measurement, reduction, and offset support
  • Online booking device
  • Corporate occasion administration
  • Traveler tracking technique
  • Expenditure administration resolution
  • Reporting applications
  • Multi-amount acceptance and many workflows

Why opt for TravelPerk around ATPI?

Though ATPI is a very good corporate administration answer for specialist industries, it does drop shorter when it comes to remaining a thorough vacation management solution. 

For case in point, when ATP’s aspect set is in contrast to TravelPerk, it is very clear that ATPI does not present a comparable journey inventory, the similar degree of third-celebration integrations, or a adaptable cancellation plan for previous-minute alterations. 

Love the most effective small business travel administration activities with TravelPerk  

TravelPerk is the only corporation that genuinely presents companies a modern-day, conclude-to-finish business travel solution. Its quick-to-use system, substantial journey inventories, and 7-star consumer guidance crew make it the simple selection for organizations seeking to improve and streamline their small business travel courses. 

Test TravelPerk nowadays and see how your small business can reward from our flexible booking solutions, thorough expense management abilities and a lot, significantly more! 

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